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10 great Digital Project Management tools for February 2015

Digital project management tools – we love them! If there’s one thing digital project managers agree on it’s that we all love finding great new tools! Anything that makes our lives easier and the job of project managing simpler has got to be a good thing. In this post, I’ve chosen a few of my favorite digital project management tools I’m currently using as well as some alternatives to which are worth checking out because they all do slightly different things. Check out the list below and join the conversation by sharing some of your favorite tools for digital project managers.

1. Trello – task management

Trello is a great task management tool which allows you to very quickly create Kanban boards for your projects and assign and track tasks incredibly easily. It’s not as feature-rich as some of the alternatives, but the beauty really is in its simplicity. It’s great for tracking projects at a high level but also lets you drill quickly into the task details – the right fidelity at the right time. It helpfully comes with a mobile app and also plays nicely with FogBugz. Trello costs from free.

Check it out: http://www.trello.com

Other great task management tools

2. Moqups – low fidelity wireframing and prototyping

I know, I know, this isn’t really a project management tool, wireframing is really a job for the UX team. But as a large part of our role is communicating ideas in the early stages of a project, a quick sketch using Moqups can go a long way in communicating an idea to both your team and to clients. Moqups costs from free.

Check it out: http://www.moqups.com

Other great low fidelity wireframing and prototyping tools

3. RecoverTime – time monitoring

Ever get to the end of the day and struggle to remember what you spent the day doing? As project managers it’s rare that we spend any longer than two minutes on anything, so doing timesheets at the end of a day can be problematic. RecoverTime runs unobtrusively in the background snooping on your computer (and comes with a handy mobile app) to see what you’re doing so that you can view a report and easily complete your timesheets at the end of the day. RescueTime costs from free.

Check it out: https://www.rescuetime.com

Other great time monitoring tools

4. Toggl – time tracking

A great tool to capture how much time you and your team are utilizing on a project. Toggl also has some useful hooks to work with Trello, Basecamp, and Jira.  Toggl is free for the basic version with up to 5 users while pro plans from $10/user which offers unlimited users, clients and projects as well as billable rates, estimates and sharing of reports.

Check it out: https://www.toggl.com

Other great time tracking tools

5. Join.me – screen sharing and presenting

There are lots of screen sharing and presenting tools but Join.me is definitely be one of the simplest and with the premium version offers permanent customised URLs so you negate the need to read out those 9 digits which are so often misheard! Join.me costs from free.

Check it out: https://www.join.me

Other great screen sharing and presenting tools

6. Evernote + Skitch – note taking and screen capture

As project managers, we spent a lot of time in meetings and it’s our job to try and remember what happened, what was agreed and what the actions are. Doing all this in a notebook can be challenging; things get lost. With its notebooks and tagging functionality, it’s very easy to categorize and store your notes so things don’t get lost. I love combining it with Skitch as a great way to capture feedback and provide direction in design. Evernote costs from free.

Check it out: Evernote – http://evernote.com + Skitch https://evernote.com/skitch

Other great note taking tools

7. Pingdom – development QA tools

If there’s one thing you can depend on it’s that when it comes to deploy, someone’s probably configured something incorrectly. Pingdom has some great traceroute and page load tools so you can see what’s going on with your site. There are a load of great tools out there so be sure to ask your developers what they like to use too. Pingdom costs from free.

Check it out: http://tools.pingdom.com

Other useful development QA tools

8. Copy – free cloud storage and large file transfer

When was the last time your extranet worked? I love Copy because they give you so much storage for free (15gb if you use this link). Copy has great desktop integration so that you simply right click a file and generate a link URL for the file for quick and easy sharing. Copy costs from free.

Check it out http://www.copy.com

Other great cloud storage and file transfer tools

9. Google Docs

Google docs are one of those great fall-back digital project management tools which are a great stop gap when you haven’t quite figured out what other tools to use. Google Sheets is a great solution for resource management and for collaborating on budgets. Its real advantage is the real-time group collaboration which makes it great for working on decks and docs together. Google Docs costs from free.

Check it out thttps://docs.google.com 

Other great Google Docs alternatives

10. Slack – simple project communication

Facilitating conversations and communication is a big part of the role of digital project managers. Slack is a mixture of a Skype group chat, twitter, and a forum. The beauty of Slack is that it provides a central location for discussions for your team to subscribe to so that no one needs to be out of the loop in a conversation. There’s also a nifty little mobile app which works a treat. Slack costs from free.

Check it out https://slack.com

Other great Slack alternatives

What’s project management tools are working for you?

I hope you’ve enjoyed this digital project management tools roundup. We’d love to know what you’re using to manage your projects; what’s working for you?

Ben Aston

About Ben Aston

I’m Ben Aston, a digital project manager and VP of Client Services at FCV, a full service digital agency in Vancouver, Canada. I've been in the industry for more than 10 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from video virals to CMS’, flash games to banner ads and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

3 Comments

  • Hi Ben,

    You have listed some great tools to track projects and get stuff done. For marketing, ad agencies, and similar organizations, please check out WorkZone – http://www.workzone.com. Originally built by an ad agency 12 years ago, WorkZone is the “just-right” fit for most companies.

    Here are a few features of WorkZone:

    -Project Dashboard gives visibility to all projects
    -To-Do lists personalized for each team member
    -Project Templates for repeated projects
    -Custom Project Request Forms
    -Gantt Charts, Calendar Views, Custom Reports
    -Approvals, Markup, and File Versioning
    -Secure file sharing with internal and external partners
    -Unlimited Support and Training with our Customer Success team

    Thanks!

  • Maria says:

    Oh Steve, thanks for this selection of tools. Though almost all the listed apps and those which are on the market are paid (task management apps could be pretty expensive for young startup teams) or with limited functions. So what do you think about free ones like ganttpro.com or any.do or thoughtplan.com ?

  • Alger Beck says:

    We are using proofhub these days for handling our projects and managing my team. This tool is loaded with awesome features and it’s UI is really amazing.

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